Church Leader Tool Box: Church Email
One of the cooler parts of my work with Church Simple is being a church leader’s concierge. I get to connect pastors and planters with organizations that help churches focus on their calling by taking some of the non-ministry stuff off their plates. With this in mind, I am excited what will be a regular feature in the days to come: The Church Leader Tool Box. I look forward to introducing you to great people who serve churches through their gifts, and help make them better. Today, Brandon Moore from Speak starts us off.
Email is an essential part of doing work, so you have to have an email address. It’s easy to sign up for a free Hotmail, Yahoo, or GMail account, or just take the one you get from your internet service provider, but it’s not a good idea to use these email addresses. Here’s why:
- Professionalism: YourChurchName@yahoo.com, YourChurchName@gmail.com, and YourChurchName@charter.net might be the easiest way to get up and running out of the gate, but these types of addresses just don’t look professional.
- Staying Power: The types of addresses lack the staying power necessary for long-term growth. You will use your email address to register for important financial and legal accounts, so you need an address that you can control and use for the long-term.
- Control: Email addresses provided through your internet service provider (@charter.net, @att.net, etc.) lock you in to that service provider. What happens when your church offices outgrow your ISP? That email address goes away.
Spend a little extra time and money on the front end to get an email service you can use for the long-term. Registration for a free account takes about 5 minutes, while getting email setup through your domain takes about an hour and less than $100.
One of the best email services available now is Google Apps for Domains. Google will host your email account, with all the Google-y goodness that is available through GMail, Google Docs, and Google Calendars: for free.
This means you get tons of storage, the ability to store and share your spreadsheets, documents, and calendars online and collaborate on documents in real-time. Your documents are available from the cloud anytime on computer, phone, or tablet. It’s mobile-friendly, too, so your computer’s inbox is the same as your Android or iPhone’s inbox, and your tablet’s inbox. You also have the ability to share calendars, giving you and your team the ability to be on the same page, even if you’re on the other side of the country from each other. The calendars also sync over your mobile device’s data connection.
Synchronization is a beautiful thing.